Call for Candidacies: Internal Audit Commission of Volt Europa AISBL

European Electoral Committee

Member of the Internal Audit Commission

Are you one of those people who loves looking at details, just to make sure they all line up? Do you
not only address the problem, but also come up with a solution? You just might be the Auditor we
need!

Role purpose

The Internal Audit Commission (IAC) is the internal auditing body of Volt Europa. It ensures that the
internal financial governance and processes taken by the organs of Volt Europa comply with the
Internal Regulations and Code of Conduct.

Each member of the IAC has 4 key tasks + 1:

• 1 You will assess whether the financial governance in the Internal Regulations and the Code of Conduct (currently pending) are adhered throughout Volt Europa.

• 2 You will identify the financial risks that could hamper Volt Europa from achieving its goals, alert leaders to these risks, and proactively recommend improvements to help reduce future risks.

• 3 You will perform Internal Audits of financial governance and processes for (A)MA's that do not have their own IAC appointed.

• 4 You will align internal audit methodologies between Member Associations wherever possible.

• +1 You will report on the IAC’s activities minimum once per year, to the Country Council, Volt Europa Board and General Assembly. You will also have access to all reports produced by Associate Members or Volt Europa.

Personal competences

• Strong command of English
• Basic auditing experience (basic educational level or 1 year of working experience)
• Basic financial knowledge (basic educational level or 1 year of working experience)
• Awareness of and sensitivity to the multicultural and diverse environment in which Volt Europa operates
• Integrity and ability to maintain confidentiality at all times

1. Scope 

The Electoral Committee, in accordance with the Art. 14 of the Statutes of Volt Europa, and to subsection 2.2.1 of the Internal Regulations, invites any Individual Member of Volt Europa to submit a candidature for a position on the IAC of “Volt Europa A.I.S.B.L.” (referred also as “Volt Europa”). The “Call for candidacies” (referred to as “Call”) outlines the procedure for the submission of candidacies, the review process and the electoral process. 

The IAC of Volt Europa is composed of three (3) individual members from three (3) different Member Associations or Associated Member Associations. Some of these members will have financial qualifications. The members can be re-elected after the first term, and no member can serve in the commission for more than 2 terms.

Note: We value and encourage diversity and therefore welcome all applications - regardless of gender, nationality, ethnic and social origin, religion/belief, disability, age and sexual ideology, disability, age, sexual orientation and identity. The members of the IAC must be from three different countries.

2. Filing an application

Send us your application via email to electoralcommittee@volteuropa.org until 17 July 2022 with the following documents, all in English:

1. Curriculum Vitae
2. Copy of an ID Card or Passport
3. Answer the following questions in your email:
   1. What motivates you to apply for this vacancy?
   2. Do you have specific auditing experience that will be of value for the IAC?
   3. How would you do a risk assessment?
   4. What competencies will you bring to the team?
   5. What do you need to be successful as an IAC member?

We encourage you to apply if you hold a Law degree obtained at an European university or a foreign equivalent Law degree recognized in the European Union.

Candidates must declare that: (1) They commit to fulfil their role during the entire duration of their mandate (three years). (2) They have not been convicted for any criminal offence. (3) They are not subject to any criminal proceedings or investigation. 

The EC will send a confirmation after receiving your candidacy application.

You can withdraw your candidacy until the day before the start of voting.

Being a Member of the IAC is incompatible with the position of Member of the Board of Directors, Member of the Board of a Member Association or Associated Member Association, a position into any other bodies of Volt Europa created in the Internal Regulations or the Statute, or any appointed or elected position in a Member Association or Associated Member Association. If you fall into the aforementioned incompatibility situation, you may still apply, and if elected you will have to withdraw from the previously held position within fourteen (14) days after the elections. [Internal Regulations 2.5.2.2 (b)].

3. Application’s review process

The EC will review the received applications, within fifteen (15) days after the deadline for the submission. The result of the review will be communicated via email to the candidate. 

Accepted applications will be communicated to all Volt members through all the official channels of Volt Europa. When the application is accepted, it will be published on the internal website for internal election, including the submitted attachments.

In case of rejection, the EC will share the motivation behind this decision.

The EC can only reject candidacies on the basis that they do not meet the submission requirements set out in this Call. A candidate may appeal against a rejection decision to the IAC within seven (7) days from the date in which such a decision was communicated.

4. Electoral campaign rules

Candidates will have at least one month of electoral campaign. Before the start of the campaign the Committee might hold an open Q&A with candidates. 

The electoral campaign will end the day before the start of voting operations, all candidates must observe the “electoral silence” during the 24 hours before the vote is open, and until the vote is closed. All candidates must follow the electoral campaign guidelines and the Code of Conduct. Against unruly behaviour of a candidate, any other candidate can file a complaint, which will be reviewed and decided by the Committee based on the Code of Conduct.

5. Electoral system, voting and results

Election of the IAC will be held during the next General Assembly, expected to be held on the 8th and 9th of October, 2022. 

Voting will take place electronically, and the vote will be open for an appropriate period of time, according to the General Assembly Agenda. Final time schedule will be communicated to all Members alongside the Notice of Convocation for the General Assembly.

The eligible voters will receive a ballot in which they shall mark three (3) non ranked preferences, candidates that will receive the highest number of preferences will be elected. 

If the number of candidates is equal or lower than the number of the open positions, the eligible voters will express a yes/no vote for each candidate. Results of the elections will be announced at the end of the votes, candidates might request to observe in the scrutiny procedures.

The elected will be appointed as Members of the IAC by the Assembly [2.5.2.6.1. (a)]. The work on conflicts or appeals brought before the IAC related to this election will be resolved by the old Members of the IAC as a means to avoid any conflict of interest.

6. Final notes

The Electoral Committee and the candidates are bound to uphold the procedure in this Call. 

The Electoral Committee in accordance with the Statues and Internal Regulations, can make additional decisions and order additional measures pertaining to the elections not set forth in this Call, in order to guarantee the elections’ successful implementation. Any additional decision or measures will be communicated via email to candidates. 

In case of conflicts between this Call and the Statutes or the Internal Regulations, the Statutes and the Internal Regulations prevail, in that order.